Timezone overlap
9h overlap with US East · Venezuela
English level
Elementary
Self-assessed via CEFR ladder
(es)Skills & tools
Skills
Tools
About
Mayita is an Operations, CRM & Generative AI Consultant, currently applying her over 25 years of experience in administration, finance, and operations. In her current role at an International Law Firm (Migration Processes, since 2026), she has proven her ability to optimize workflows, notably reducing market research, commercial prospecting, and document analysis times by 50% through co-designed personalized GPTs and prompt libraries. Her expertise spans remote management, CRM automation, and AI optimization, utilizing tools like HubSpot CRM and Generative AI (ChatGPT/Gemini). Before her current consultancy, Mayita served as an Office Manager / Operations Specialist & Executive Assistant Senior at EFIEMPRESAS - Alaiz Foods (2024-2026). There, she led the research and prospecting of over 33,000 companies in international markets, consolidating and refining more than 10,000 key contacts within HubSpot CRM. Her background also includes administrative coordination roles at Yuppi Park C.A. and Comercializadora 2014 C.A. - IVOO Stores. She holds a Bachelor of Business Administration from Universidad de Los Andes and brings a breadth of experience across business consulting, finance, manufacturing, media, education, and IT. Mayita approaches her work with mature business judgment and a strict confidentiality ethic, thriving on solving problems and bringing order to operational chaos.
Highlights
- Reduje en un 50% los tiempos de investigación de mercado, prospección comercial y análisis documental mediante el codiseño de GPTs personalizados y librerías de prompts aplicadas al negocio .
- Lideré la investigación y prospección de más de 33.000 empresas en mercados internacionales, consolidando y depurando más de 10.000 contactos clave dentro de HubSpot CRM .
- Diseñé e implementé manuales de procedimientos (SOPs), sistemas de control de costes y trazabilidad histórica de precios para garantizar la continuidad operativa de equipos distribuidos .
Work preferences
- Job type
- Freelance / Independent, Full-time
- Company size / type
- Early-stage startup (0-20), Growth-stage startup (21-200), Large/multinational (200+)
- Culture
- Early-stage startup (0-20), Growth-stage startup (21-200), Large Company
- Industries
- Business Consulting, Finance & Accounting, Information Technology, Manufacturing, Media & Entertainment, Online Education & Training
- Hours
- EST business hours
- Remote experience
- Con sede en San Cristóbal, Venezuela, he trabajado de forma 100% remota para un Despacho Jurídico Internacional coordinando flujos operativos con sedes en España, República Dominicana y Colombia. Previamente, me desempeñé como Office Manager y mano derecha operativa para una empresa de alimentación gourmet basada en España, gestionando de forma eficiente una diferencia horaria de 6 horas
Salary context
Benchmarks for SMB non-tech role · Senior (7+ yrs).
US figures from BLS OEWS 2024 + Glassdoor; India figures from US SMB offshore vendor pricing. Adjusted for the candidate's seniority.
Work experience
- Operations, CRM & Generative Al Consultant · International Law Firm - Migration ProcessesMay 2026 — Present
- I lead the purification, cleaning, normalization and ordering of CRM data to improve traceability, quality of information and commercial-operational monitoring. - I design a manual of internal standards and procedures to standardize…
- Office Manager / Operations Specialist & Executive Assistant Senior · EFIEMPRESAS - Alaiz FoodsJul 2024 — Apr 2026ES
- I act as a remote operational engine for Management: priorities, monitoring, back office, documentation, travel, expenses and critical incidents with a high level of confidentiality. - I designed databases of exhibitors, buyers, distributors…
- Administrative Coordinator · Yuppi Park C.A.Oct 2022 — Nov 2023VE
- I led banks, payments, cash flow, payroll, commissions, inventory, billing, operational closings and relationship with suppliers. - Optimized document controls, accounts payable/receivable and support to commercial campaigns, reducing…
- Administrative Coordinator · Comercializadora 2014 C.A. - IVOO StoresAug 2021 — Aug 2022VE
- I coordinated cash counts, cash closings, multi-currency management, financial control, e-commerce, remittances, invoicing and commercial attention in a high-turnover retail environment. - I reduced tonnage times by 10% and served 50-80 customers…
- Administrative Analyst · Pasteurizadora Táchira C.A.Nov 2017 — Aug 2021VE
- I managed invoicing, accounts receivable, inventories, sales support, document control and dispatch coordination in a mass consumption company. - I reduced collection times by 25% and contributed to a 10% decrease in delinquencies and losses…
- Administration and Finance Coordinator · Grupo JHS C.A.Feb 2017 — Nov 2017VE
- I controlled banks, cash flow, financial records and operational monitoring in the cloud, ensuring financial visibility and document traceability for Management.
- Administration and Warehouse Supervisor · Empresas Polar C.A. / Alimentos Polar / Pepsi Venezuela / Cervecería PolarSep 2009 — Aug 2016VE
- Supervised accounting control, audits, inventories, operating budget, accounts receivable/payable and warehouse in leading mass consumption companies. - Maintained operational continuity and document discipline in high-volume corporate…
Education
- Bachelor of Business Administration · Universidad de Los AndesVE· Business Administration